Subcontracts and Compliance Specialist

  • Washington, DC
  • Full Time
  • Mid Level

Position Overview

Subcontracts and Compliance Specialist

The Company:

Censeo Consulting Group is a top Washington D.C. based management consulting firm dedicated to helping public sector and non-profit clients build operational excellence, deliver better outcomes, and lower cost. We take a personalized approach to strategic consulting to solve our clients’ most complex problems and build operational excellence that transforms their organizations, allowing them to better deliver on their public and social missions. 

At Censeo, our award-winning culture means you’ll join a tight-knit community of 95 brilliant and passionate colleagues. We are advocates for a better functioning public sector, and we’re also good friends who know the names of each other’s dogs. Our philosophy is horizontal, not hierarchical, and our open-door policy encourages a culture of entrepreneurship at all levels. We share successes, make decisions together, and foster an environment for those with passion and initiative to lead. Our colleagues bring their own unique personalities to work every day and use them to help shape our growing firm in ways that reach far beyond client projects. 

The Position:

The Subcontracts and Compliance Specialist is a key member of the operations team serving as a swiss army knife able to adapt to and accomplish myriad tasks as needed. This person enjoys solving puzzles and thrives on implementing operational efficiencies to support a foundation that enables our consultants to do their best work. The Subcontracts and Compliance Specialist is intellectually curious and tech-savvy. They appreciate a collaborative work environment and open exchange of ideas, and can also work heads-down independently. 

Responsibilities include, but are not limited to:

Subcontract Administration

  • Prepare Non-Disclosure Agreements, Memorandum of Understanding, Teaming Agreements, and other related agreements
  • Coordinate all subcontract documentation, awards, and modifications with subcontractors and the Director of Contracts
  • Perform all subcontract compliance including organizing all paperwork such as teaming agreements, NDAs, MSAs, subcontracts, etc.
  • Manage subcontractor onboarding / offboarding and perform subcontract closeout activities
  • Develop and maintains Small Business Subcontracting plans, as applicable
  • Prepare data for modifications to assigned contracts to include maintaining contract databases, spreadsheets, contract documents and contract files
  • Monitor, file and track Subcontracts, Task Orders, Modifications, and other related agreements for performance of Contract.
  • Prepare and disseminate internal reports regarding subcontract status, compliance, modification, deviation, negotiation and termination.
  • Prepare and administer Federal Funding Accountability and Transparency Act (FFATA) required federal subcontract reports to the FFATA Sub-award Reporting System (FSRS)
  • Coordinate performance monitoring of subcontractors and management of vendors to include oversight of Subcontractor compliance w/ Subcontract terms, including Prime Contract flow down clauses
  • Research and assist to resolve subcontract issues.
  • Monitors subcontract financial commitments in coordination with Director of Contracts and Project Control.
Contract Management, Security and Compliance:
  • Lead the implementation of a new contracts system of record (Unanet) and own the management of the system and its updates
  • Prepares, organizes and maintains contract and subcontract electronic records and paper files and conducts periodic file audits
  • Coordinate and maintain CPARs evaluations
  • Oversee contract compliance to align with Federal regulations
  • Conduct security onboarding for new employees by executing agreements (NDAs, etc) as required by Censeo and agencies
  • Maintain record of employee education and years’ experience for compliance with labor category requirements
  • Initiate personnel security clearances at government agencies
  • Support Project Managers with client-specific security requirements
  • Support IT compliance strategies and activities to mitigate security risk and ensure contract compliance
  • Maintain internal and project security records
  • Support compliance with ISO standards

The Ideal Candidate: 

At Censeo, we are looking for unique candidates whose passion and enthusiasm will help shape Censeo’s client insights and workplace culture. Our staff have a wide range of backgrounds, areas of expertise, personality types, and favorite breakfast foods. Our client and cultural successes are rooted in our team’s innovation, creative problem solving, and collaboration. The unique perspective that you bring and the way you tackle problems are much more important to us than what’s printed on your diploma. We believe a successful Subcontracts and Compliance Specialist will have: 

  • BA/BS required with a strong academic background
  • Minimum of 3-5 years of related experience in contracts administration within the Federal contracting industry
  • ​​​​​​​Knowledge of common practices, procedures, and processes of contract administration.
  • Knowledge of relevant laws, regulations, terms, conditions, and policies governing assigned contracts, including federal acquisition (FAR) regulations.
  • Knowledge of laws governing federal contractor reporting requirements, such as the Federal Funding Accountability and Transparency Act (FFATA).
  • Ability to work independently across numerous concurrent actions under tight deadlines and set appropriate Service Level Expectations with project staff.
  • Ability to identify subcontract issues and problems and make independent recommendations to direct supervisor(s), program staff, and business unit management.
  • An intellectual curiosity and energy towards learning new things and ability to identify opportunities for continued professional development.
  • Excellent organizational skills.
  • Excellent, professional, communication and customer service skills.
  • Excellent Microsoft Excel and Word skills
  • Unanet experience a plus

The Location:

Censeo Consulting Group is based in Washington D.C. and works in a hybrid model, allowing our staff to work remotely while collaborating with the team in the office regularly. Our office is conveniently located in the heart of downtown D.C., just a few blocks away from the White House. And with many of our clients also based in D.C., we have the luxury of leaving for a meeting and being back in the office in time for post-work happy hours, team dinners, and game nights. 

The Fine Print:

  • The expected salary range for this role is $65,000 - $85,000 per year
  • This role provides flexibility for remote work.
  • This is an exempt, full-time position

Censeo offers a competitive compensation and benefits package, including paid vacation and sick leave, flexible and remote work opportunities, and tuition and training reimbursement. More information on our benefits and perks can be found at: https://www.censeoconsulting.com/about/join-us/.  

Censeo is an equal opportunity employer. We are committed to providing equal opportunity to all applicants and employees in full compliance with all applicable state and federal laws prohibiting discrimination on the basis of race, color, age, gender, religion, national origin, disability, protected veteran status, or any other class protected by applicable state or federal law. 

Join Our Award-Winning Culture!

Our passion wins awards. But don’t just take it from us… 

  • 2023 Vault #9 Best Consulting Firm for Work/Life Balance 
  • 2023 Vault #23 Best Consulting Firm for Overall Diversity
  • 2023 Management Consulted #3 Best Boutique Firms in Washington DC
  • 2022 Vault #41 Best Overall Consulting Firm to Work For
  • 2020 Vault #21 Best Boutique Consulting Firm 
  • 2019 Ivy Exec #7 Best Boutique Consulting Firm 
  • 2018 Consulting Magazine Best Small Firms to Work For  
  • 2017 Vault #12 Best Boutique Consulting Firm 
  • 2016 Forbes Best Management Consulting Firms in America 
  • 2015 Washington Business Journal’s Philanthropy
#LI-Remote

Apply for this position

* Required fields
First name*
Last name*
Email address*
Location
Phone number*
Resume*

Attach resume or Paste resume

Attach resume as .pdf, .doc, .docx, .odt, .txt, or .rtf (limit 5MB) or paste resume

Paste your resume here or attach resume file

Cover Letter*
What’s your citizenship / employment eligibility?*
What’s your highest level of education completed?*
College or University*
GPA*
Are you 18 years of age or older?*
LinkedInLinkedIn profile URL:
Website, blog or portfolio:
Desired salary*
Earliest start date?*
In 150 characters or fewer, tell us what makes you unique. Try to be creative and say something that will catch our eye!*
How many years of experiencing do you have administering contracts?*
How many years of experience do you have in an administrative role?*
Gender pronouns
The following questions are entirely optional.
To comply with government Equal Employment Opportunity and/or Affirmative Action reporting regulations, we are requesting (but NOT requiring) that you enter this personal data. This information will not be used in connection with any employment decisions, and will be used solely as permitted by state and federal law. Your voluntary cooperation would be appreciated. Learn more.
Gender
Race/Ethnicity
Invitation for Job Applicants to Self-Identify as a U.S. Veteran
  • A “disabled veteran” is one of the following:
    • a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or
    • a person who was discharged or released from active duty because of a service-connected disability.
  • A “recently separated veteran” means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.
  • An “active duty wartime or campaign badge veteran” means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.
  • An “Armed forces service medal veteran” means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.
Veteran status
I IDENTIFY AS ONE OR MORE OF THE CLASSIFICATIONS OF PROTECTED VETERAN LISTED ABOVE
I AM NOT A PROTECTED VETERAN
I DON’T WISH TO ANSWER
Voluntary Self-Identification of Disability
Voluntary Self-Identification of Disability Form CC-305
OMB Control Number 1250-0005
Expires 04/30/2026
Why are you being asked to complete this form?

We are a federal contractor or subcontractor. The law requires us to provide equal employment opportunity to qualified people with disabilities. We have a goal of having at least 7% of our workers as people with disabilities. The law says we must measure our progress towards this goal. To do this, we must ask applicants and employees if they have a disability or have ever had one. People can become disabled, so we need to ask this question at least every five years.

Completing this form is voluntary, and we hope that you will choose to do so. Your answer is confidential. No one who makes hiring decisions will see it. Your decision to complete the form and your answer will not harm you in any way. If you want to learn more about the law or this form, visit the U.S. Department of Labor’s Office of Federal Contract Compliance Programs (OFCCP) website at www.dol.gov/ofccp.

How do you know if you have a disability?

A disability is a condition that substantially limits one or more of your “major life activities.” If you have or have ever had such a condition, you are a person with a disability. Disabilities include, but are not limited to:

  • Alcohol or other substance use disorder (not currently using drugs illegally)
  • Autoimmune disorder, for example, lupus, fibromyalgia, rheumatoid arthritis, HIV/AIDS
  • Blind or low vision
  • Cancer (past or present)
  • Cardiovascular or heart disease
  • Celiac disease
  • Cerebral palsy
  • Deaf or serious difficulty hearing
  • Diabetes
  • Disfigurement, for example, disfigurement caused by burns, wounds, accidents, or congenital disorders
  • Epilepsy or other seizure disorder
  • Gastrointestinal disorders, for example, Crohn's Disease, irritable bowel syndrome
  • Intellectual or developmental disability
  • Mental health conditions, for example, depression, bipolar disorder, anxiety disorder, schizophrenia, PTSD
  • Missing limbs or partially missing limbs
  • Mobility impairment, benefiting from the use of a wheelchair, scooter, walker, leg brace(s) and/or other supports
  • Nervous system condition, for example, migraine headaches, Parkinson’s disease, multiple sclerosis (MS)
  • Neurodivergence, for example, attention-deficit/hyperactivity disorder (ADHD), autism spectrum disorder, dyslexia, dyspraxia, other learning disabilities
  • Partial or complete paralysis (any cause)
  • Pulmonary or respiratory conditions, for example, tuberculosis, asthma, emphysema
  • Short stature (dwarfism)
  • Traumatic brain injury
Please check one of the boxes below:
YES, I HAVE A DISABILITY, OR HAVE HAD ONE IN THE PAST
NO, I DO NOT HAVE A DISABILITY AND HAVE NOT HAD ONE IN THE PAST
I DO NOT WANT TO ANSWER

PUBLIC BURDEN STATEMENT: According to the Paperwork Reduction Act of 1995 no persons are required to respond to a collection of information unless such collection displays a valid OMB control number. This survey should take about 5 minutes to complete.

Name Date
Human Check*