Contracts Administrator

  • Washington, DC
  • Full Time
  • Mid Level

Position Overview

Contracts Administrator

The Company:

Censeo Consulting Group is a top Washington D.C. based management consulting firm dedicated to helping public sector and non-profit clients build operational excellence, deliver better outcomes, and lower cost. We take a personalized approach to strategic consulting to solve our clients’ most complex problems and build operational excellence that transforms their organizations, allowing them to better deliver on their public and social missions. 

At Censeo, our award-winning culture means you’ll join a tight-knit community of 95 brilliant and passionate colleagues. We are advocates for a better functioning public sector, and we’re also good friends who know the names of each other’s dogs. Our philosophy is horizontal, not hierarchical, and our open-door policy encourages a culture of entrepreneurship at all levels. We share successes, make decisions together, and foster an environment for those with passion and initiative to lead. Our colleagues bring their own unique personalities to work every day and use them to help shape our growing firm in ways that reach far beyond client projects. 

The Position:

The Contracts Administrator is a key member of the operations team serving as a swiss army knife able to adapt to and accomplish myriad tasks as needed. This person enjoys solving puzzles and thrives on implementing operational efficiencies to support a foundation that enables our consultants to do their best work. The Contracts Administrator is intellectually curious and tech-savvy. They appreciate a collaborative work environment and open exchange of ideas, and can also work heads-down independently. 

Responsibilities include, but are not limited to:

Subcontract Administration

  • Prepare Non-Disclosure Agreements, Memorandum of Understanding, Teaming Agreements, and other related agreements
  • Coordinate all subcontract documentation, awards, and modifications with subcontractors and the Director of Contracts
  • Perform all subcontract compliance including organizing all paperwork such as teaming agreements, NDAs, MSAs, subcontracts, etc.
  • Manage subcontractor onboarding / offboarding and perform subcontract closeout activities
  • Develop and maintains Small Business Subcontracting plans, as applicable
  • Prepare data for modifications to assigned contracts to include maintaining contract databases, spreadsheets, contract documents and contract files
  • Monitor, file and track Subcontracts, Task Orders, Modifications, and other related agreements for performance of Contract.
  • Prepare and disseminate internal reports regarding subcontract status, compliance, modification, deviation, negotiation and termination.
  • Prepare and administer Federal Funding Accountability and Transparency Act (FFATA) required federal subcontract reports to the FFATA Sub-award Reporting System (FSRS)
  • Coordinate performance monitoring of subcontractors and management of vendors to include oversight of Subcontractor compliance w/ Subcontract terms, including Prime Contract flow down clauses
  • Research and assist to resolve subcontract issues.
  • Monitors subcontract financial commitments in coordination with Director of Contracts and Project Control.
Contract Management, Security and Compliance:
  • Lead the implementation of a new contracts system of record (Unanet) and own the management of the system and its updates
  • Prepares, organizes and maintains contract and subcontract electronic records and paper files and conducts periodic file audits
  • Coordinate and maintain CPARs evaluations
  • Oversee contract compliance to align with Federal regulations
  • Conduct security onboarding for new employees by executing agreements (NDAs, etc) as required by Censeo and agencies
  • Maintain record of employee education and years’ experience for compliance with labor category requirements
  • Initiate personnel security clearances at government agencies
  • Support Project Managers with client-specific security requirements
  • Support IT compliance strategies and activities to mitigate security risk and ensure contract compliance
  • Maintain internal and project security records
  • Support compliance with ISO standards

The Ideal Candidate: 

At Censeo, we are looking for unique candidates whose passion and enthusiasm will help shape Censeo’s client insights and workplace culture. Our staff have a wide range of backgrounds, areas of expertise, personality types, and favorite breakfast foods. Our client and cultural successes are rooted in our team’s innovation, creative problem solving, and collaboration. The unique perspective that you bring and the way you tackle problems are much more important to us than what’s printed on your diploma. We believe a successful Subcontracts and Compliance Specialist will have: 

  • BA/BS required with a strong academic background
  • Minimum of 3-5 years of related experience in contracts administration within the Federal contracting industry
  • ​​​​​​​Knowledge of common practices, procedures, and processes of contract administration.
  • Knowledge of relevant laws, regulations, terms, conditions, and policies governing assigned contracts, including federal acquisition (FAR) regulations.
  • Knowledge of laws governing federal contractor reporting requirements, such as the Federal Funding Accountability and Transparency Act (FFATA).
  • Ability to work independently across numerous concurrent actions under tight deadlines and set appropriate Service Level Expectations with project staff.
  • Ability to identify subcontract issues and problems and make independent recommendations to direct supervisor(s), program staff, and business unit management.
  • An intellectual curiosity and energy towards learning new things and ability to identify opportunities for continued professional development.
  • Excellent organizational skills.
  • Excellent, professional, communication and customer service skills.
  • Excellent Microsoft Excel and Word skills
  • Unanet experience a plus

The Location:

Censeo Consulting Group is based in Washington D.C. and works in a hybrid model, allowing our staff to work remotely while collaborating with the team in the office regularly. Our office is conveniently located in the heart of downtown D.C., just a few blocks away from the White House. And with many of our clients also based in D.C., we have the luxury of leaving for a meeting and being back in the office in time for post-work happy hours, team dinners, and game nights. 

The Fine Print:

  • The expected salary range for this role is $65,000 - $85,000 per year
  • The operations coordinator role will be a full-time in-office position with some flexibility for occasional remote work
  • This is an exempt, full-time position

Censeo offers a competitive compensation and benefits package, including paid vacation and sick leave, flexible and remote work opportunities, and tuition and training reimbursement. More information on our benefits and perks can be found at: https://www.censeoconsulting.com/about/join-us/.  

Censeo is an equal opportunity employer. We are committed to providing equal opportunity to all applicants and employees in full compliance with all applicable state and federal laws prohibiting discrimination on the basis of race, color, age, gender, religion, national origin, disability, protected veteran status, or any other class protected by applicable state or federal law. 

Join Our Award-Winning Culture!

Our passion wins awards. But don’t just take it from us… 

  • 2023 Vault #9 Best Consulting Firm for Work/Life Balance 
  • 2023 Vault #23 Best Consulting Firm for Overall Diversity
  • 2023 Management Consulted #3 Best Boutique Firms in Washington DC
  • 2022 Vault #41 Best Overall Consulting Firm to Work For
  • 2020 Vault #21 Best Boutique Consulting Firm 
  • 2019 Ivy Exec #7 Best Boutique Consulting Firm 
  • 2018 Consulting Magazine Best Small Firms to Work For  
  • 2017 Vault #12 Best Boutique Consulting Firm 
  • 2016 Forbes Best Management Consulting Firms in America 
  • 2015 Washington Business Journal’s Philanthropy

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